Selling a property involves more paperwork than most people expect. Over the years, I have seen sales delayed or complicated because a seller could not locate their title deed, had not updated their ID details, or was unaware of what the conveyancing attorneys would need. Being prepared makes the process smoother for everyone.
Your Identity Documents
The conveyancing attorneys are required by FICA to verify the identity of all parties in a property transaction. You will need a certified copy of your South African ID document or passport, plus proof of residential address not older than three months. If the property is owned by a company, close corporation, or trust, additional registration documents and a resolution authorising the sale will be required.
The Title Deed
The title deed is the legal document that proves ownership. It is held by your bank if you have a home loan over the property. If you cannot locate your title deed, a copy can be obtained from the Deeds Office. Establish the status of your title deed early so this does not cause delays later.
Bond and Financial Information
If you have a home loan, provide your bond account details so the attorneys can liaise with your bank about cancellation. Remember to give your bank ninety days written notice of your intention to cancel the bond. This is one of the key points I cover in the section on bond cancellation costs.
Municipal Account Information
The conveyancing attorneys will apply to the municipality for a rates clearance certificate using your municipal account number. In Roodepoort, this is typically the City of Johannesburg. In Krugersdorp, properties fall under the Rand West City Local Municipality. Ensure all accounts are up to date — any arrears must be settled before a rates clearance certificate can be issued.
Sectional Title or HOA Documents
If your property is in a sectional title complex, the body corporate must issue a levy clearance certificate. If your property is in a homeowners association estate, similar requirements apply. Ensure your HOA account is current and obtain the HOA manager's contact details early in the process.
Compliance Certificates
These are obtained during the sale process rather than in advance. An electrical certificate of compliance is required for all residential property sales. An electric fence certificate, gas compliance certificate, or plumbing certificate may also be required depending on your property. I cover the costs associated with these in my article on what sellers pay when selling.
The Offer to Purchase
The offer to purchase is the binding sale agreement between you and the buyer. I always go through the offer to purchase with my clients in detail before they sign. Key items to check include the purchase price, occupation date, any conditions attached to the sale such as bond approval, the closing date for conditions, and the possession date. Once signed and accepted, the process I describe in what happens after you accept an offer to purchase begins immediately.
Additional Documents for Specific Situations
- Death certificate and letters of executorship if the property forms part of a deceased estate.
- Divorce order if the property is being sold following a divorce.
- Marriage certificate or antenuptial contract details if applicable to the ownership structure.
- Power of attorney if the seller will not be present to sign documents personally.
Conclusion
Gathering your documents early reduces delays and keeps the sale process moving efficiently. If you are planning to sell in Roodepoort or Krugersdorp and want to know what else to prepare, my article on how long the sale process takes walks through the full timeline from listing to registration.